The Walt Disney Company

Job Summary

ABC Entertainment is seeking a dynamic, highly motivated Assistant to support the casting department and executives within the team. This includes phone and calendar management, taking notes during important phone calls, and special projects as assigned


  • Provides support for Executive Director of Casting for ABC Entertainment
  • Manage all scheduling and calendar for executive
  • Assist in talent outreach initiatives with the Executive Director
  • Develops and maintains databases, distribution lists, mailing lists and filing systems
  • Handles travel arrangements, reservations, etc. on behalf of the Executive Director
  • Maintains standards of strict confidentiality with respect to all matters and documents
  • Ability to work well with executives, staff members, talent, and visitors
  • Maintain calendar, phones and travel arrangements
  • Submit expense reports on behalf of executives and talent initiatives
  • Organize files, contracts and legal documentation
  • Prepare presentations for internal/external meetings
  • Handle client contact list and correspondence with clients

Basic Qualifications

  • One or more years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
  • Demonstrated proficiency with MS Internet Explorer, PowerPoint, Word, Excel, and Outlook
  • Edit and upload actor materials such as auditions, demos, etc via Cast-It, iMovie, Final Cut Pro, Quicktime
  • Willingness to work a flexible schedule to accommodate overtime as needed
  • Experience building and maintaining filing systems and organizing and maintaining large amounts of data
  • Excellent verbal and written communication skills including telephone etiquette
  • Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
  • Detail oriented, organized, and able to multi-task
  • Demonstrated proactive problem-solving skills
  • Demonstrated ability to handle confidential and sensitive information
  • Ability to function in a demanding environment with competing and changing priorities
  • Ability to recognize a need and take ownership of its completion
  • Ability to work as a team player within the department and assist other executives and assistants when needed
  • Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
  • Demonstrated interest in casting

Preferred Qualifications

  • Knowledge and mastery of SAP & Concur and its various functions ranging from eSource to expense reports
  • Familiarity with IMDB, Studio System, ESN, VPO, DAX, CastIt Systems are preferable

Required Education

  • Bachelor’s Degree or equivalent work experience


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