The Walt Disney Company

Job Summary

ABC Entertainment is seeking a dynamic, highly motivated Assistant to support the casting department and executives within the team. This includes phone and calendar management, taking notes during important phone calls, and special projects as assigned

Responsibilities

  • Provides support for Executive Director of Casting for ABC Entertainment
  • Manage all scheduling and calendar for executive
  • Assist in talent outreach initiatives with the Executive Director
  • Develops and maintains databases, distribution lists, mailing lists and filing systems
  • Handles travel arrangements, reservations, etc. on behalf of the Executive Director
  • Maintains standards of strict confidentiality with respect to all matters and documents
  • Ability to work well with executives, staff members, talent, and visitors
  • Maintain calendar, phones and travel arrangements
  • Submit expense reports on behalf of executives and talent initiatives
  • Organize files, contracts and legal documentation
  • Prepare presentations for internal/external meetings
  • Handle client contact list and correspondence with clients

Basic Qualifications

  • One or more years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
  • Demonstrated proficiency with MS Internet Explorer, PowerPoint, Word, Excel, and Outlook
  • Edit and upload actor materials such as auditions, demos, etc via Cast-It, iMovie, Final Cut Pro, Quicktime
  • Willingness to work a flexible schedule to accommodate overtime as needed
  • Experience building and maintaining filing systems and organizing and maintaining large amounts of data
  • Excellent verbal and written communication skills including telephone etiquette
  • Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
  • Detail oriented, organized, and able to multi-task
  • Demonstrated proactive problem-solving skills
  • Demonstrated ability to handle confidential and sensitive information
  • Ability to function in a demanding environment with competing and changing priorities
  • Ability to recognize a need and take ownership of its completion
  • Ability to work as a team player within the department and assist other executives and assistants when needed
  • Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
  • Demonstrated interest in casting

Preferred Qualifications

  • Knowledge and mastery of SAP & Concur and its various functions ranging from eSource to expense reports
  • Familiarity with IMDB, Studio System, ESN, VPO, DAX, CastIt Systems are preferable

Required Education

  • Bachelor’s Degree or equivalent work experience

 

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